Monday, February 27, 2017

Metadata Retention – What you need to know.

Metadata retention law

The Full Federal Court confirms that metadata is not all linked in its decision in the case of the Privacy Commissioner v Telstra Corporation Limited [2017] FCAFC4.

The History

In June 2013, a Telstra customer, Mr Grubb, made a request to Telstra for ‘all the metadata information Telstra has stored about my mobile phone service’.

In accordance with the Privacy Act 1988 (Cth), a person has the right to request access to personal information held by an organisation that is bound by the Act.

Over the course of the following year, Telstra provided Mr Grubb with various information about his service including dates and times of communications, his locations and duration of calls.

Telstra, did not, however, provide the metadata concerning the journey of his calls or IP addresses related to his internet usage as Telstra did not view this type of information as personal information within the meaning of the Act.

Mr Grubb disagreed and filed a complaint to the Privacy Commissioner.

Telstra argued that the information relating to the path a call takes or the IP addresses a network uses to access the internet is not personal information as that metadata does not identify a person.  Once a call leaves the original tower, the metadata associated with that journey is not attributable to the individual person.

The Full Court agreed with Telstra deciding that the metadata Mr Grubb requested did not meet the required threshold to be defined as personal information within the scope of the Privacy Act but is rather information about how Telstra provides the service.

What is the impact of this decision?

It is unclear how wide of an impact this decision will have within the general area of privacy law because the statutory definition of personal information has changed since Mr Grubb’s complaint.

However, the case does serve as a reminder of the importance of businesses reviewing their understanding of privacy obligations.

Where to go from here

If your business holds or interacts with personal information, you must have a privacy policy in place and you must comply with the Privacy Act where it applies to your organisation.

Do you know when and how or if you disclose your customers’ personal information in accordance with the Act?

If you are unsure or need a refresher on your privacy obligations, the Privacy Commission website is a good place to start.  The website offers resources regarding all aspect of privacy and includes resources tailored to start-ups and small businesses.

If you need more than the basics or have questions, contact Rouse Lawyers and speak to one of our trusted lawyers.  Our experience in technology, telecommunications and business can help you understand and navigate your privacy obligations.

  1. Decision – http://www.austlii.edu.au/cgi-bin/sinodisp/au/cases/cth/FCAFC/2017/4.html?stem=0&synonyms=0&query=privacy%20commissioner%20telstra
  2. Act – http://www.austlii.edu.au/au/legis/cth/consol_act/pa1988108/
  3. Resources – https://www.oaic.gov.au/agencies-and-organisations/faqs-for-agencies-orgs/start-ups/

Monday, February 20, 2017

Superannuation Reform 2016 – Planning Pointers

Super Planning Pointers

The superannuation reform announced in the 2016 Federal Budget have largely been implemented.

Many of the changes simply adopt the government announcement.

However, there are some changes that are not so obvious which require strategic planning action, and provide opportunities to add value. Our take on these less obvious changes as set out below.

Excess Transfer Balances

  • There is a general misconception that where a member’s balance exceeds the transfer balance cap ($1.6 million), there is a requirement to reduce the balance prior to 1 July 2017. The legislation provides no such requirement.
  • A reduction is only required if the Commissioner gives a determination (Section 136-10).
  • If a failure to reduce causes an excess transfer balance on an after 1 July 2017, the consequence is excess transfer balance tax is payable at the rate of 15% (the same rate that is payable for assets that are not in pension mode). A higher rate of 30% is only payable after 1 July 2019 if the member has previously been liable for excess transfer balance tax for a year that commenced on or after 1 July 2018.
  • Two elements that may make it beneficial to do a reduction prior to 1 July 2017 are to access the cost base upgrade and the transitional excess transfer balance of $1.7 million.
  • Planning Point: failure to reduce by 1 July 2017 simply triggers 15% tax on the excess (the same rate is payable if the reduction had occurred). If the member’s circumstances warrant (for example, lumpy assets), may consider deferring reduction until prior to 1 July 2019 or receipt of an ATO determination.

Excess Transfer Balance Cap

  • There is a maximum cap of $1.6 million per taxpayer that is eligible for the pension exemption. It is not possible to avoid the cap by splitting the superannuation balance over several superannuation funds.
  • A child receiving a pension as a result of the death of a person, has a separate transfer balance cap (and generally does not have a personal transfer balance cap) where the child is in receipt of a reversionary pension, the deceased did not have a transfer balance account, or the child was in receipt of the pension prior to 1 July 2017.
  • The general thrust of the rules relating to child pensions established after 1 July 2017 is that if the deceased was never in receipt of a pension on or after 1 July 2017 the child receives a share of the deceased’s transfer balance cap, otherwise the child pension must be attributable to a superannuation pension being received by the deceased at the date of death.

Planning Points:

    • Child pensions exceeding these limits may be permitted if the child has an unused cap for child pensions just before 1 July 2017, and unused cap from another deceased person who did not have a transfer balance account, or establishes a non-death benefit income stream which establishes a personal transfer cap for the child.
      • For pensions commenced on or after 1 July 2017, if the deceased does not have a pension the child’s cap will be limited to a share of the deceased transfer balance cap, but where the deceased established a pension prior to death the cap will be equal to the share of the deceased’s superannuation pension which may be significantly higher (since income and growth in assets does not affect the cap).
  •  The higher transitional cap of $1.7 million only applies if the excess balance is reduced before 1 January 2018. Planning Point: members with balances between $1.6 million and $1.7 million, must reduce the excess by 1 January 2018.
  • Lifetime pensions and pre-2017 life expectancy and market linked pensions (capped defined benefit income streams) with a value in excess of the transfer balance cap will not be liable for excess transfer balance tax and the whole amount is eligible for the pension exemption. However, the whole amount of any other pension may be liable for excess transfer balance tax.
  • Capped defined benefit income streams that exceed the transfer balance cap can be maintained and the full amount eligible for the pension exemption, but the recipient will be liable for additional tax if entitled to the over age 60 exemption or the death benefit dependent exemption. Additional tax arises by including in assessable income 50% of the amount by which benefits from capped defined benefit income streams exceed 1/16 of the general transfer cap.

Cost Base Upgrade:

  •  Election is required to obtain the upgrade.For assets that were held as segregated pension assets on 9 November 2016, the upgrade may apply to assets that cease to be a segregated current pension asset before 1 July 2017 and is not sold before 1 July 2017. The asset may subsequently satisfy the pension exemption under the proportionate method.
  • For assets that were held as segregated pension assets on 9 November 2016, the upgrade may apply to assets that cease to be a segregated current pension asset before 1 July 2017 and is not sold before 1 July 2017. The asset may subsequently satisfy the pension exemption under the proportionate method.
  • For assets using the proportionate method, there is a deemed sale and repurchase which will trigger a notional gain to the extent of the nonexempt portion. The notional gain is calculated without regard to capital losses. Tax on the notional gain is deferred until a subsequent realisation event.
  •  Planning Point: Consider whether to make the election to obtain the upgrade.

Non-concessional cap:

  • The reduction in the transitional bring forward caps to $460,000 and $380,000 only applies if the total amount of contribution for the three-year bring forward is not made prior to 1 July 2017. Planning Point: make full contributions for three-year bring forward prior to 1 July 2017.
  • Bring forward rule – If you do not make the full contribution for the bring forward rule in the first year, earnings may disqualify you from making additional contributions in the second or third years.
  • Non-concessional contributions are not permitted if your total superannuation balance equals or exceeds your transfer cap (commencing at $1.6 million). Planning Point: With proper planning this will allow an actual cap of $1.7 million.

Pension Exemption:

  • SMSF’s: Segregation method is not available if any member in the retirement phase has a total superannuation balance exceeding $1.6 million. This $1.6 million threshold is not subject to indexation.
  • Planning Points:
  • Separate members with balances less than $1.6 million into a separate superannuation fund from members with balances exceeding $1.6 million.
    • For members with balances exceeding $1.6 million, separate assets for which you wish to claim the pension exemption into a separate superannuation fund (from which a pension will be paid, providing a full exemption up to the $1.6 million). This achieves the same result as the segregation method (which is not available).
      • CGT and stamp duty must be considered on the separation.
      • Separation prior to 1 July 2017 may qualify for the pension exemption.
      • A stamp duty exemption exists in Queensland for the splitting of a super fund into two or more super funds, but it requires an application to OSR, the application must include an explanation of the background and the entitlements to be extinguished or created, and the arrangement is not for the sole or dominant purpose to avoid duty. It is not possible to obtain a private ruling prior to execution of documents.
      • As an alternative, a special form of restructure which we have processed through OSR allows the separation into separate superannuation funds without stamp duty.

More informationSuperannuation Reform 2016 – A Roadmap to guide you through the maze 

NOTE: This article is for general information only and should not be relied upon without first seeking advice from one of our specialist solicitors.

Need advice ? Talk to the Tax & Superannuation Team at Rouse Lawyers. Contact us today!

Tuesday, February 14, 2017

Searching made easier with IP Australia’s new trade mark search engine

Trademarks Brisbane

IP Australia, the government agency responsible to administer intellectual property rights and legislation in Australia has released their new search engine for trade marks.

If you are familiar with their previous search engine (ATMOSS), you are in for a treat.  The new interface is simpler, more user-friendly and is teeming with new features to help make searches quicker and easier.

What is new?

  1. The layout

The new Quick Search features (in the “I am interested in …” section) now offer helpful tips and descriptions, helping non-legal people navigate and understand what and how to conduct appropriate searches.

The search page has also received a facelift bringing it in-line with the rest of IP Australia’s site creating a clean and cohesive website.

  1. Administering searches

The previous search engine required text regardless if your search related to word marks or logos/images.  Now, you can search by text or images or even portions of text or portions of images.

If you need to know if the circle in the left-hand corner of your proposed logo is similar to another logo, the new search engine can provide you with these results.

  1. Displaying results

Even before you select search, the new search engine will provide you the expected number of results.  This small feature can help you refine your search and reduce your search time by removing the need for unnecessary clicks.

For example, if you enter a term and you see IP Australia will return over 2000 results, this is a good indication that you should refine your search with additional text (if appropriate).

  1. Class and Status breakdown

Following the trends of big data, IP Australia will now provide a breakdown of information related to the class and status of your search.

For example, if you search for trademarks relating to the term “lawyer”, this new feature displays a circular graph which shows that 36.7% of the trademarks within IP Australia that include the term lawyer are in class 45.  The graph also provides information relating to how many trademarks are registered, removed or pending.

This graph is very helpful in the early stages of trademark registration as it can provide you guidance on how popular a term is.

  1. Alex, the virtual assistant

Finally, IP Australia has integrated online chat through Alex, the virtual assistant.  Alex is there to help you navigate the new site and answer your questions.

Alex will also provide feedback to IP Australia so that it can continue to improve its site.

Should I be using IP Australia’s website?

If you:

  1. have a device, substance, method or process that is new, inventive and useful;
  2. use a mark to distinguish your goods and services from others; or
  3. have a design that gives a product a unique appearance and that is new and distinctive

and you want to protect your intellectual property through a legally enforceable right then IP Australia’s website is the tool to use to start that process.

Once you have decided you want to register your intellectual property, or if you are unsure if registering is appropriate for you, we recommend contacting a legal professional with experience in intellectual property or trade mark law such as the experts at Rouse Lawyers.

Monday, February 13, 2017

Superannuation Reform 2016- A Roadmap to guide you through the maze

SUPERANNUATION REFORM 2016- (3)

The 2016 Federal Budget proposed the most significant reform to superannuation since 2007.

Much of the legislation for the implementation of that reform has been implemented with the passing of the Treasury Laws Amendment (Fair and Sustainable Superannuation) Act 2016.

Many of the changes included in the legislation will be obvious: pension exemption limit of $1.6 million, changes in contribution caps, removal of anti-detriment deductions, changes in thresholds, etc.

However, some of the changes included are not so obvious which provide traps for the unwary, but more importantly opportunities to add value.

  1. The not so obvious:

1.1              Transfer Balance Cap:

1.1.1            Where a member exceeds their transfer balance cap, the member or superannuation fund is not automatically required to reduce that balance, but the member is liable for excess transfer balance tax. Rather, the balance only needs to be reduced if the Commissioner gives a determination (Section 136-10).

1.1.2            An excess transfer balance is subject to additional tax on excess transfer balance earnings at the rate of 15% if it is the first time an excess balance has arisen in the member’s account, and 30% for a later year commencing after 1 July 2019 when there is an excess balance (Section 294-230 (2) and Section 5 of the Superannuation (Excess Transfer Balance Tax) Imposition Act 2016).

1.1.3            Excess transfer balance earnings are not actual earnings, but rather notional earnings based on the GIC rate (Section 294-235).

1.1.4            A child receiving a pension as a result of the death of a person, has a separate transfer balance cap (Sections 294-180 and 294-185) in the following circumstances (including the relevant cap amount): the child pension is attributable to a pension being received by the deceased immediately prior to death (value of the transfer balance credit), the deceased did not have a transfer balance account at the time of death (share of the deceased’s transfer balance cap), or the child was in receipt of the pension prior to 1 July 2017 (general transfer cap) (Sections 294-190 to 294-200).

1.1.5            Life insurance proceeds are not taken into account in determining the child’s separate cap (Section 294-200 (7)).

1.1.6            The higher transitional cap of $1.7 million only applies if the excess balance is reduced before 1 January 2018.

1.1.7            Lifetime pensions and pre-2017 life expectancy and market linked pensions (capped defined benefit income streams) with a special value in excess of the transfer balance cap will cause an increase in the transfer balance cap to the amount of that special value. This will have the effect that there is not an excess transfer balance if the only pensions held are capped defined benefit income streams (Sections 294-130, 294-135 and 294-140).

1.1.8            Although capped defined benefit income streams that exceed the transfer balance cap can be maintained and the full amount eligible for the pension exemption, where the recipient is entitled to the over age 60 exemption or the death benefit dependent exemption, 50% of the excess amount is included in assessable income of the member and tax offsets for untaxed elements are reduced by 10% of the excess (Sections 303-2 and 303-3). The excess amount is the amount of benefits from capped defined benefit income streams (definition of defined benefit income in Section 303-2 (2)) that exceed 1/16 of the general transfer cap (Section 303-4).

1.2              Cost Base Upgrade:

1.2.1            Election is required to obtain the upgrade.

1.2.2            For assets that were held as segregated pension assets on 9 November 2016 [date Bill was introduced] if the assets ceases to be a segregated current pension asset before 1 July 2017 and is not sold before 1 July 2017 (Section 294-110 of ITAA(TP) 1997). The asset may subsequently satisfy the pension exemption under the proportionate method.

1.2.3            For assets using the proportionate method, there is a deemed sale and repurchase which will trigger a notional gain to the extent of the nonexempt portion (Section 294-115 of TP). The notional gain is calculated without regard to capital losses but may take into account the CGT discount if eligible. Tax on the notional gain is deferred until a subsequent realisation event (294-120 of TP).

1.3              Non-concessional cap:

1.3.1            The reduction in the transitional bring forward caps to $460,000 and $380,000 only applies if the total amount of contribution for the three-year bring forward is not made prior to 1 July 2017 (Section 292-85 (3) of TP).

1.3.2            Non-concessional cap bring forward rule – If you do not make the full contribution for the bring forward rule in the first year, earnings may disqualify you from making additional contributions in the second or third years (Sections 292-85 (6)(a)(i) and 292-85 (7)(a)(i)).

1.3.3            Non-concessional contributions cannot be made if your total superannuation balance equals or exceeds your transfer cap (commencing at $1.6 million). With proper planning this will allow an actual cap of just short of $1.7 million for non-concessional contributions.

1.4              Pension Exemption: SMSF’s (and all funds with fewer than five members) are not able to segregate assets for the pension exemption where any member in the retirement phase has a total superannuation balance exceeding $1.6 million (Sections 295-385(7) and 295-387). The $1.6 million threshold is not subject to indexation.

1.5              Superannuation death benefits including lump sums that are paid to a person eligible to receive a death benefit pension may be rolled over without being subject to contribution limits (amendment to Section 306-10 and draft regulation 306-10).

  1. The obvious:

2.1              The transfer balance cap depends on the concepts of retirement phase recipient and income streams in the retirement phase. Retirement phase recipient is simply a person in receipt of an income stream in the retirement phase (Sections 294-15 and 294-20).

2.2              Income streams in the retirement phase are superannuation income streams other than transition to retirement, non-commutable allocated annuities, non-commutable allocated pensions, or a superannuation income stream nominated in a release authority by the Commissioner where the provider does not pay a lump sum within the required 60 day period (Section 307-80).

2.3              There is a maximum cap of $1.6 million per taxpayer that is eligible for the pension exemption. It is not possible to avoid the cap by splitting the superannuation balance over several superannuation funds (Sections 294-30 and 294-35). There is a higher transitional cap of $1.7 million until 1 January 2018.

2.4              On commencing a pension, each taxpayer is given a transfer balance account which is used to calculate whether the taxpayer exceeds the transfer balance cap. The account is administered through a system of debits and credits (Section 294-15).

2.5              Once you commence a pension, you continue to have a transfer balance account even if that pension ceases (which may result in your transfer balance reducing back to nil). You only cease to have a transfer balance account when you die (Section 294-45).

2.6              Credits arise when there is an amount in pension phase on or after 1 July 2017 and for excess transfer balance earnings before the Commissioner issues an excess transfer balance determination (Section 294-25).

2.7              Debits arise for commutations, structured settlement contributions, a reduction in value of the superannuation interest resulting from the provider suffering a loss due to fraud or dishonesty, clawback of contributions under the Bankruptcy Act, pensions that are subject to a Family Law payments split, a pension stops being in retirement phase, the Commissioner gives a notice under section 136-70 in relation to a non-commutable excess transfer balance (Sections 294-80, 294-85 and 294-90).

2.8              The transfer balance cap is indexed with inflation. After you commence a pension and start to have a transfer balance account, the indexation is limited to your unused portion (Section 294-40).

2.9              The unused portion is based on the balance in the prior year, ignoring any reductions that occurred in that prior year (that is, it uses your highest transfer balance and lowest unused percentage in the prior year) (Section 294-40 (2)).

2.10          GIC is payable where excess transfer balance tax is not paid by the due date (Section 294-250; due date – Sections 294-240 and 294-245).

2.11          If the ATO gives an excess transfer balance determination, the member may reduce their balance or nominate the particular income stream that is to be reduced within 60 days of the notice (Sections 136-20 and 136-25). If the member fails to do so, the ATO can issue a commutation authority to any superannuation income stream provider which is then subject to an obligation to commute the income stream in an amount calculated by the ATO to remove the excess balance (Section 136-10 and Subdivision 136-B).

2.12          A provider must comply with a commutation authority within 60 days (Section 136-80). A provider need not comply with a commutation authority if the income stream is a capped defined benefit income stream (for SMSF’s pre-2017 lifetime pensions and market linked pensions) (Section 136-80).

2.13          Thresholds for additional tax on contributions for high income earners are reduced to $250,000 (Section 293-10).

2.14          Amendments to the superannuation guarantee legislation so that super guarantee contributions cannot cause excess concessional contributions (Section 15 of the Guarantee Act).

2.15          Non-concessional contributions cap is reduced to $100,000 per annum (Section 292-85(2)).

2.16          The three-year bring forward is not available if your total superannuation balance at the end of the prior year plus the non-concessional cap (starting at $100,000) equals or exceeds the general transfer cap – subject to indexation (Section 292-85 (3)). In addition, the bring forward is limited to 2 years if the difference is less than double the non-concessional cap (Section 292-85 (4)).

2.17          Section 292-465(10) introduces objection rights in respect of a decision of the Commissioner to disregard or reallocate excess non-concessional contributions.

2.18          Government co-contributions are not available if non-concessional contributions exceed the cap or the members total superannuation balance exceeds the general transfer cap (Section 6 of the Co-contribution Act).

2.19          Low income superannuation tax offset reintroduced for taxpayers with adjustable taxable income that does not exceed $37,000 (Section 12C of Co-Contribution Act). The offset is 15% of concessional contributions up to a maximum of $500.

2.20          The 10% rule for deductions of personal superannuation contributions does not apply from the 2017/18 income year (Section 290-160).

2.21          Five-year catch up of concessional contributions from 1 July 2019 (Section 291-20 (4)), provided your total superannuation balance at the end of the prior year is less than $500,000.

2.22          Income threshold for spouse contributions increases to $40,000 (Section 290-230 (2) (c)), but is removed if the spouse exceeds the non-concessional contributions cap for the the year or her total superannuation balance is not less than the general transfer cap.

2.23          The pension exemption is removed for transition to retirement pensions, non-commutable allocated pensions, and the segregation of assets is not permitted for SMSF’s where a member in the retirement phase has a total superannuation balance (whether or not in the SMSF) exceeding $1.6 million (not subject to indexation) (Sections 295-385 and 295-387).

2.24          The ability to treat a pension payment as subject to the low rate cap for lump sums will be removed but commutations of pensions will be eligible for the low rate cap (Section 307-65 (2)).

2.25          Repeal of anti-detriment provisions (Schedule 9) in respect of people that die after 1 July 2017, or payments made after 1 July 2019 as a result of a person dying prior to 1 July 2017.

2.26          Some harmonisation of the rules applying to release authorities.

Conclusion

The changes included in this phase of superannuation reform are quite extensive. Expert advice will be required to negotiate the changes and its impact upon clients.

A number of aspects will require decisions to be made prior to 1 July 2017 and through the transitional phase of these reforms which may extend until 1 July 2019. Our superannuation specialist is well abreast of the changes and keen to assist you in negotiating its impact on your clients.

NOTE: This article is for general information only and should not be relied upon without first seeking advice from one of our specialist solicitors.

Need advice ? Talk to the Tax & Superannuation Team at Rouse Lawyers. Contact us today!

 

Monday, February 6, 2017

Don’t get Grill’d over your traineeship agreements

Traineeship Agreements

Don’t get Grill’d over your traineeship agreements

Grill’d, the popular fast food burger chain was recently in the media over allegations by the Young Worker’s Centre (YWC) of Victoria that Grill’d is prolonging it’s traineeships as a way to reduce their employees’ hourly wage.

YWC made the allegation on behalf of a current Grill’d employee.

Following the allegations, the founder of Grill’d, Simon Crowe, released a statement (that can be found on their website) standing behind the company’s practices.

What is a traineeship?

A traineeship is a program provided by an employer to employees to learn on-the-job skills related to the industry the employee is employed in.  At the completion of a traineeship, the employee will earn a certificate in the relevant area.

The time to complete a traineeship varies depending on the classification of the employee.

Part-time Grill’d employees, according to Crowe, generally complete the traineeship within 12 to 18 months and upon completion, the employee earns a Certificate III in Hospitality.

Did Grill’d pay their employees less?

When employed as a trainee, an employee will be paid the trainee rate as provided for in the relevant award or enterprise agreement.  Each award or enterprise agreement sets out how to calculate the rate of pay for the different classes of employees.  For example, a casual employee’s rate of pay is calculated differently than a full-time employee.

Once an employee completes a traineeship, the employee’s rate of pay is adjusted in accordance with their level of training (e.g. completion of a certification III) and type of employment (e.g. casual or full-time).

In the case of Grill’d, the concern relating to the rate of pay is that Grill’d, in the opinion of the employee, is prolonging the traineeship in order to continue to pay the trainee wage (which is $X less than the wage they will receive upon completion of the traineeship).

Crowe, in his online statement, disputes  that allegation and states that the company invited 366 employees to a ‘fast tracked program in August 2016 with the express purpose of bringing these traineeships to completion’.

Is the issue resolved?

According to Crowe, the two parties did meet following the allegations being made public and discussed the employee’s grievances.  Crowe states that the two parties have reached a positive resolution.

Takeaways

This incident comes as a timely reminder for employers to regularly consult with employees to identify issues which could intensify or grow if left unresolved.

Employers should familiarise themselves with the minimum employment standards set out in the National Employment Standard (NES) and the relevant award or enterprise agreement.   These documents explain what is allowed and include what the minimum rate of pay is.

You can locate this information and other helpful resources on Australia’s Fair Work website (www.fairwork.gov.au).  The site even includes a pay calculator.

 

Rouse Lawyers is experienced in providing valuable legal advice from the commencement of an employment relationship, through to termination. Need advice ? Talk to the Employment Law Team at Rouse Lawyers. Contact us today!

  1. http://www.9news.com.au/national/2016/12/08/18/59/grilld-accused-of-exploiting-young-workers-and-government-traineeship-incentives/?ocid=9newsfb
  2. https://www.grilld.com.au/a-message-from-simon-crowe